Wise1ne: HRMS with Geofenced Attendance and Shift Management

In a rapidly growing organization, the traditional HR processes—manual attendance, shift planning, leave management, and communication—were causing delays and inefficiencies. The company required a centralized system to digitize and automate these processes while aligning with UK labor regulations and improving employee accountability and engagement.

Key Objectives

• Automate employee management and attendance tracking.
• Enable flexible shift scheduling and location-based attendance.
• Implement a task assignment and tracking system.
• Centralize announcements, meetings, and training schedules.
• Integrate with UK leave and bank holiday policies.
• Ensure real-time communication via live chat and notifications.

• Geolocation-based Attendance:: Accurately mark attendance only when the employee is within a 30-meter radius of their assigned duty area.
• Flexible Shift Management:: Allow shift creation, multiple shifts in a day, and shift swaps with supervisor approval.
• UK Leave Compliance:: Integrate leave policies and bank holidays in accordance with UK labor law.
• Real-time Notifications:: Enable push notifications and live chat across mobile and admin platforms.
• Role-Based Access:: Provide access-specific modules to CEOs, Admins, Coaches, and Staff.
• Cross-Platform Mobile Support:: Ensure smooth functionality for both Android and iOS.

We developed a modular, scalable, and dynamic HRMS ecosystem consisting of:

Admin Portal (Web)

Built With: React.js frontend + Node.js backend.

User Roles: CEO, DOO, Admins, Area Coaches, Nursery Coaches.

Modules

• Dashboard
• HR Management (Employee List, Add New Employee, Roles, Departments, Locations)
• Attendance (All Attendance, My Attendance, Shift Scheduling, Shift Swap Requests)
• Room Management (Rooms for Training & Meetings)
• Leave Management (Leave Requests, Leave Stats, Policy, UK Bank Holidays)
• Training Management (Schedule & Track)
• Task Management (Create, Assign, Monitor Tasks)
• Announcements
• Meeting Scheduler
• Payroll Management

Mobile Application (Android & iOS)

Built With: React Native.

Users: Staff only.

Key Features

• Geofenced attendance marking with GPS-based validation (auto-detects longitude/latitude and compares within 30m radius).
• Leave application and stats view.
• Push notifications for announcements, meetings, tasks.
• Task progress updates and file submissions.
• Shift info and swap requests.

Location & Mapping

• Admins define duty zones via a map interface.
• Coordinates (lat/long) are stored and matched with staff device location.
• Staff can only mark attendance within 30 meters of their assigned zone.

Payroll Integration

• Payroll is auto-updated based on attendance, leaves, and shift hours.
• Dynamic rules for hourly, daily, and monthly wage calculations.

Notifications & Communication

• Live Chat:: Embedded via third-party integration for 24/7 internal communication.
• Push Notifications:: Real-time alerts for tasks, announcements, training, and meetings.

• Managers have complete visibility of employee performance, availability, and shift adherence.
• Higher Engagement:: Mobile-first design and real-time features led to active participation and fewer missed shifts.

• Frontend:: React.js, Tailwind CSS
• Backend:: Node.js, Express
• Database:: PostgreSQL
• Mobile App:: React Native (Android & iOS)
• Deployment:: AWS (EC2, S3, CloudFront, Route 53)
• Push Notifications:: Firebase
• Location:: Google Maps API
• Authentication:: JWT / Role-Based Access Control

Our custom-built HRMS provided a one-stop solution for the client’s operational challenges. By blending automation, mobility, and smart access controls, we delivered a system that enhanced both HR and staff productivity. With flexible shift handling, precise location tracking, leave policy compliance, and intuitive design — this HRMS is future-ready, scalable, and aligned with modern workforce needs.